COVID-19 Restrictions: Please be aware that any events held on campus and/or submitted to the SAFE Form system will be required to adhere to UCF's updated guidance/policies for events, face coverings and social distancing. For more information, please visit UCF's Coronavirus website.

Submit SAFE Form


Organization Information
Email Verification

Please provide a valid email address. You will be asked to verify access to the address provided.

Faculty Advisor

If requested, please provide a valid email address for your Faculty Advisor. They will be required to verify this submission prior to approval.


Event Details
Campus Location

Some buildings on campus will require verification from a Building Manager, who will need to verify this submission before approval. This process will be automated.

Event Date(s)
Event Date

If the event being submitted is under the 15 day deadline, please contact osi@ucf.edu in order to review the nature of your event and determine if an extension is permitted. Please note that you may not be guaranteed an approval if the event is over the designated timeline.

This event will repeat daily and end on:

This event will end on


This event will end on
Add these specific dates


Start Time End Time
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Start Time End Time Delete
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Food and Alcohol Details

Catering
If food is to be catered and the establishment is not on the Business Services approved caterers list you will need to provide a certificate of insurance from the vendor.

Alcohol
Servicing of alcohol from a common source or in bulk quantities is prohibited.






You are required to fill out and attach the following form: https://compliance.ucf.edu/files/2018/12/AlcoholAcknowlegmentForm.pdf

Event Cleanup Details
It is the responsibility of the organization to make sure that the space is cleaned, materials recycled, and left in the same condition as it was prior to the event.
Natural Area Usage

Site use permits are required for activities conducted in the natural areas on campus. Applications can be found here.

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Safety Checklist
Required

All questions in this section are required. Please provide additional details and attachments if your answers require them. Failure to do so will impact the approval of your submission.

Will there be an open flame (including candles), bonfire, laser show, fireworks (does not refer to barbecues or cooking)? Sketch may be required. If so, who will be responsible for setting up and taking down? Describe precautions. Proper licensing and insurance will be required for consideration.
Note: Attach a drawing of the layout or sketch
Other than sound and lighting available in the facility, will additional sound system and lighting be needed? Sketch may be required. Describe in detail and who will be responsible for setup and take down. Off campus vendors will be required to provide Certificate of Insurance
Note: Identify who will set up sound and lighting system (describe below)
Does your event include minors that will be under the care, custody and control of your personnel/staff or volunteers? If yes, please follow the steps in this link: https://compliance.ucf.edu/youth-protection-program/
Will temporary bleachers be used (does not refer to permanent bleachers at athletic fields or gyms)? Sketch required. If so, provide information as to who will set up and take down the bleachers. Certificate will be required of off campus entities.
Does your event require electrical needs, sprinkler timer adjustment, trash and recycling, or fountain adjustment? If yes, please follow this link to submit a request: https://fo.ucf.edu/events
Attach Documents
File Types Allowed

.docx, .xlsx, .pptx, .pdf, .txt, .rtf, .jpg, .png

Multiple Attachments

If you are attaching multiple documents, be sure to do so all at once.

Maximum files allowed is 10
Terms and Conditions
You must agree to the Terms and Conditions of the Safety Action for Event Approval (SAFE) Form in order to submit this form.
Conditions:

By checking the box below, I agree to abide by University regulations, policies, and procedures including University Regulation 4.0292, UCF-4.029 (Potentially Hazardous Events). I also agree to reimburse the University for any cost associated with event including all costs of police protection that the University deems necessary.

If changes are made to the event, I understand that as the organizer I must contact the Office of Student Involvement to report what changes are being made. Even if the form has been approved by all departments, the changes are not approved unless the departments have been notified and accept them.

COVID-19 Restrictions:

Please be aware that any events held on campus and/or submitted to the SAFE Form system will be required to adhere to UCF's updated guidance/policies for events, face coverings and social distancing. For more information, please visit https://ucf.edu/coronavirus.